Office Coordinator

Location: Eccles, Greater Manchester
Salary: £25,000
Contract Type: Full-Time, Permanent, Office Based

About the Role

We are seeking an organised, proactive and personable Office Coordinator to join our growing team. This is a varied and rewarding role that combines office management, reception duties and administrative support to ensure the smooth day-to-day running of our office.

As the first point of contact for visitors, clients and colleagues, you will play a key role in creating a welcoming and professional environment while supporting the wider business with administrative and operational tasks.

If you thrive in a fast-paced environment, enjoy multitasking and take pride in delivering exceptional service, we'd love to hear from you.

Key Responsibilities

Office Coordination

• Oversee the day-to-day operations of the office, ensuring a well-organised and efficient working environment.

• Manage office supplies, equipment and inventory, ensuring stock levels are maintained.

• Coordinate repairs, maintenance and liaise with external service providers as required.

• Organise meeting room bookings and ensure facilities are prepared for meetings and events.

• Handle incoming and outgoing correspondence, deliveries and office communications.

• Monitor office expenditure, petty cash and supplier invoices.

• Support the planning and coordination of company meetings, events and team activities.

• Ensure office health, safety and cleanliness standards are maintained.

Reception and Front of House

• Welcome visitors, clients, contractors and suppliers in a professional and friendly manner.

• Manage the reception area, ensuring it remains presentable and welcoming at all times.

• Answer incoming telephone calls and direct enquiries appropriately.

• Coordinate visitor access and liaise with building management and security teams.

• Provide excellent customer service to both internal and external stakeholders.

General Administration

• Provide administrative support including filing, data entry, document preparation and record management.

• Maintain accurate office databases and contact records.

• Support HR administration, including onboarding and offboarding activities.

• Assist with maintaining employee records and other confidential documentation.

About You

To be successful in this role, you will have:

Essential Skills and Experience

• Previous experience in an office administration, office coordinator, receptionist or front-of-house role.

• Excellent verbal and written communication skills.

• Strong organisational and time management abilities.

• The ability to prioritise workload and manage multiple tasks effectively.

• Good working knowledge of Microsoft Office, including Word, Excel, Outlook and PowerPoint.

• Exceptional attention to detail and a proactive approach.

• Strong interpersonal skills and the ability to build positive relationships.

• A professional, welcoming, and customer-focused manner.

• The ability to work independently and as part of a team.

• A high level of discretion when handling confidential information.

Desirable

• Experience managing office supplies and inventory.

• Knowledge of office health and safety requirements.

• Experience supporting company events or internal functions.

• Previous experience supporting HR administration.

What We Offer

• Competitive salary of £25,000.

• A supportive and collaborative working environment.

• Opportunities for professional development and career progression.

• The chance to be part of a growing and dynamic organisation.

• Company events and team-building activities.